eCommerce, or electronic commerce, is typically the online transaction of business featuring linked computer systems. All payments whether they are credit card, debit card, electronic check, ACH, or wire transfer that flow on electronic rails for payment input, processing, or storage are referred to as electronic payments and are therefore classified as eCommerce. The Payment Card Industry Data Security Standard (PCI DSS) acts as the basis for regulatory compliance for payment card transactions and is governed by the PCI Security Standards Council (PCI SSC).
At UNC Charlotte, the eCommerce Office (eCO) acts to enable, support, and secure electronic payments. It manages the establishment of and support to all eCommerce units, or Merchants, on campus. It provides guidance to and oversight to those campus eCommerce units on industry, national, state, and University compliance regulations and standards. It develops and implements changes as necessary to University policy and procedures related to eCommerce. It also acts as the contact point or interface for third party eCommerce applications and state and regulatory agencies as they relate to that function.
- You may reference these documents for guidance on card processing: Payment (Credit/Debit) Card Processing Standard and the Payment (Credit/Debit) Card Processing Procedures.
- The University Security Awareness Training has migrated from Moodle to Canvas. Guidance for accessing the training is located on the ITS Education webpage or within the UNC Charlotte FAQs.
- Please check out the Guideline for Data Handling for further guidance on the classification and handling of University data. It is an excellent resource.
- Forms and other helpful information are also available to Campus Merchants on the S drive under Campus Merchants.
- Third Party Vendor Reminder: Please remember that you must obtain approval from Business Affairs to use any third party vendors other than TouchNet for accepting electronic payments to the University. See Policy 311 and its associated Standard, the Payment Card Processing Standard, and Payment Card Processing Procedures. Contact Becky Smith for related questions.
- Card Processing Contracts: Please forward all contracts that involve a card processing component of any type to the eCommerce Manager for review before they are executed. Any contract that pertains to card processing that does not contain required language will be required to go through an Addendum process before card processing set ups are implemented.
- The Credit Card Book Receipt (CCBR) will migrate to the Financial Transaction Request (FTR) form on Monday, April 11th. All card transaction deposits beginning on April 11th must be submitted to the University Cashiers on the FTR form. You may access more information, and training videos at FAQs. Directions for submitting card deposits to the University Cashiers may also be located on the S drive under Campus Merchants>Helpful Documentation> SAO User Manual.