Renewal Notice for Mobile Communication Device (MCD) Allowances, Due May 31

Monday, May 8, 2017
Eligible employees currently receiving allowances for using a personally-owned Mobile Communication Device (MCD) for business purposes are required to submit a renewal form each fiscal year in accordance with Section 5.11.3 of the OSBM State Budget Manual.  Employees desiring to renew their MCD allowance need to complete the MCD Allowance Request Form by 5/31/17 to establish/renew their MCD allowance for the fiscal year 2018 (7/1/17 – 6/30/18).

Actions Required:

  • Review the University MCD policy, procedures, and FAQs.

  • Download and complete the MCD Allowance Request Form.

  • Employees are required to provide a copy of their most recent monthly bill or service provider contract with the Request Form. If the business-related usage charges actually incurred are less than the MCD allowance requested, the allowance must be reduced so that it does not exceed the expenses incurred on a monthly basis.

  • Supervisors and Department Heads are required to review the completed form and documentation to ensure compliance with University Policy 317.

  • The form and corresponding documentation (with required approvals) should be submitted no later than 5/31/17, to Human Resources via email at     

  • If a new form is not received, the employee’s MCD allowance will expire on 6/30/17. Allowances will not be processed retroactively.

  • Please note that the current MCD Allowance Request Form is in the process of being converted to an eForm and is expected to be available for use later this month (you may continue using the current form until then).  

Contact Information: