Goods and Services Already Provided, How to Pay

 

Payment method:

 

Complete an “After-The-Fact” Form within 49er Mart to request payment for goods or services that have already been provided and were not obtained through the issuance of a purchase order.


Rationale and other considerations:

The “After-the-Fact” Form should be used to request payment for goods or services in situations where the department does not know the final cost of the service until it is completed, or if the department must obtain items in a true emergency situation before a Purchase Order is issued. 

Please note that the use of an After-The-Fact Form is considered an exception to the University’s standard purchasing process of submitting a requisition/approved purchase order through 49er Mart prior to procuring goods and services.  As such, all After-The-Fact Forms must be reviewed and approved by Materials Management. 

If such transactions are expected to be recurring in nature with a particular vendor, the department should consider establishing a Multi-Invoice Service Order to more efficiently process such payments.  Contact your Purchasing Agent for additional information.