Registration Fees, How to Pay

Payment method:

 
The preferred method for prepaying for registration fees to conferences and events associated with University-related business is to use a University-issued Purchasing Card (P-Card).  

Other allowable methods include:
  • Submit a Request for Travel Reimbursement form


Rationale and other considerations:

Registration fees associated with conferences and events related to University business are allowable on a P-Card. Please refer to the Travel Manual for additional information (link provided below). 


How to do it:

  1. Complete a Travel Authorization form and obtain supervisor approval. Note that a Travel Authorization is not required if the event is local and the attendee will not be in travel status.  
  2. Upon approval of the Travel Authorization form, the traveler or their designee may then pay the registration fee using a P-Card. When using the P-Card for travel expenses, follow the guidelines and processes identified in the Travel Manual (link provided below).
Policies Procedures Forms / Links Training and Reference Materials

IRS Travel, Entertainment, Gift, and Car Expenses Publication (Publication 463)

University Policy 601.8, Appropriate Use of University Funds

Purchasing Card Manual
 

Travel Manual                                                                  

Travel Forms Package        

General Guide for Travelers

Expense Account Codes                                                  

 

Contact for additional questions:

Send an email to the Purchasing Card mailbox at purchasingcard@uncc.edu, or refer to the Purchasing Card website.