Purchasing Manual

This manual is an official guide for the departments, schools, divisions, offices, and other organizational entities of UNC Charlotte. These policies should be used for the procurement and handling of supplies, materials, equipment, and services as directed by the General Statutes of the State of North Carolina and as stated in University Policy 601.11, Purchasing Policy.

Please contact Purchasing if your specific question is not covered.

As purchasing policies or procedures change, this web page will be updated.  Please bookmark this site and refer to it often.

Scott Brechtel
Purchasing Manager

Randy Duncan
Director of Materials Management


Section 1:  GENERAL INFORMATION

1.1     Organization of Materials Management

1.2     Code of Ethics

1.3     Purchasing Delegation

1.4     Purchasing Methods

Section 2:  PURCHASING CATEGORIES

2.1     North Carolina Term Contracts

2.2     Consortium Contracts

2.3     Soliciting Quotes

2.4     Informal Bid Solicitations

2.5     Formal Bid Solicitations

2.6     Waiver of Competition

2.7     Emergency Purchases

2.8     Pressing Need Purchases

2.9     Pre-Payments

2.10   Purchasing Card Purchases

2.11   Petty Cash Purchases

2.12   Leases & Rentals

Section 3:  SPECIFIC PURCHASES

3.1     Receiving & Stores Purchases

3.2     Printing and Copying Services

3.3     Bookstore Purchases

3.4     Niner Tech Store Purchases

3.5     Live Animal Purchases

3.6     Used Equipment Purchases

3.7     Trade-In of Equipment

3.8     Radioactive Item Purchases

3.9     Food and Beverage Purchases

3.10   Requests for Building or Office Maintenance and Repairs

Section 4:  CONTRACTUAL AGREEMENTS

4.0     Contractual Agreements

Section 5:  CONSULTANT AGREEMENTS\

5.0     Consultant Agreements