New Guidelines for Orders for Change (bills and coins)

Thursday, July 28, 2016

As part of our efforts to make processes more efficient for all faculty and staff, we have been able to reduce petty cash and change funds across campus by 50% over the past fiscal year. This strengthens our internal controls over cash management while maintaining a reliable method of payment for small dollar amounts in the p-card. We plan to continue efforts to reduce the need for cash across campus.

Due to this reduced reliance on petty cash, the Controller’s Office has updated the procedures for requesting change orders from the Cashier's Office change fund.

What’s Changing and When?

Effective immediately, please follow these guidelines when you need change (bills and coins) for your department:

  • Submit orders via email to Nicole Haire at Please specify the denominations needed.

  • Amounts over $250 must be ordered at least 48 hours in advance.

  • Submit orders no later than 11 a.m. for same-day processing. Otherwise, the order will be processed the next business day and will take at least 48 hours to arrive.

  • Order coins by the roll and pennies in whole dollar amounts only.

What Else Do I Need to Know?

If your department is collecting funds, you must continue to adhere to the following policies:

If you have any questions regarding these new changes, please email the Cashier Supervisor, Nicole Haire, at