New purchasing card reference guide (PCRG)

Tuesday, February 19, 2019

The Purchasing Card (P-card) Reference Guide (“PCRG”) we have been developing is now live. This is meant to serve as a one-stop reference for you and combines multiple resources into one document. There is a separate tab for each of the following:

  • Overview of allowable and unallowable expenditures by category and spending profile, and receipt reminders
  • Detailed P-card comment assistance, including examples for each category of allowable purchases
  • Assistance with resolving common P-card flags in Works
  • P-card Reconciliation instructions (this replaces the old “Purchasing Card Procedures: Purchase to Reconciliation” document)

On the horizon

  • P-card distribution - effective May 2019 pick-up in the Cashier's Office located on the second floor of the Reese Building

Should you have any comments, suggestions, or questions after reviewing this information, please email

Originally published 2/19/19; revised 6/7/19