University Receipts & Deposits (UP 602.4) Revised & Receipt Guidelines Reminder

Wednesday, September 30, 2020

A rewrite of University Policy 602.4, University Receipts and Deposits, was approved by the Chancellor this week.

Here is what you need to know:

  • Clarified terms -- Defined terms within the policy have been clarified.
  • Now includes State statutes and other references -- Updates have been incorporated to reflect applicable State statutes and the University’s Cash Management Plan.
  • University Collection Point approval -- Approval must be obtained by the University Controller’s Office before functioning as a University Collection Point. Note: authorization will depend on the payment method accepted (e.g., currency, coin, checks, payment cards, ACH, or wire transfer). 
  • Detailed procedures provided for receipting, depositing, reconciling, and safeguarding funds.
  • Pre-numbered receipt books -- The use of pre-numbered receipt books is no longer required for mailed checks or incidental receipts.

As a reminder, all departments collecting cash for sales, events, or other activities must receipt and deposit these payments in accordance with this policy. All payments received must be substantiated by the use of an electronic system, cash register, mail log, admission ticket(s), or the issuance of pre-numbered receipts. Also, remember that all cumulative currency, coin, and check receipts of $5,000 or more must be deposited on a daily basis.

Questions?

  • Related to the recent revisions -- Email controller@uncc.edu
  • Related to obtaining and using a UNC Charlotte receipt book --  Call the Cashier’s Office at 704-687-5855