Appropriate Use of Funds Policy & Standards (UP 601.8) Revised

   June 13, 2017

A revision to University Policy 601.8, Appropriate Use of University Funds, was approved by the Chancellor in May 2017. The following is what you need to know:

  • Defined terms within the policy have...

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FSS Volunteers at NC MedAssist

FSS Volunteers at NC MedAssist

   May 30, 2017

In March our team volunteered at NC MedAssist, a nonprofit pharmacy that provides access to prescription and non-prescription medication, patient support and other related services to uninsured NC residents.   This volunteer opportunity was new to us as it is not one of the organizations sponsored by the Giving Green Campaign.  We were not sure what to expect when we got there, but it turned...

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Bank of America P-card Chip and Pin Enhancement

   May 24, 2017

Bank of America Merrill Lynch announced an enhancement to their chip and PIN card capabilities. Effective May 17, 2017, every new chip card issued to UNC Charlotte account holders will allow the opportunity to customize the 4-digit PIN.

Key Points around the Self-Select PIN Enhancement...

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Electronic Forms (eForms) Update - May 2017

   May 19, 2017

The Controller’s Office, Human Resources, and the Information Technology Services (ITS) Imaging Team continue to develop new eForms for campus use, and are pleased to announce the following new eForms:

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Payment Book Receipts Changes Effective February 1, 2017

   January 10, 2017

As part of the Cashier’s Office continued efforts to streamline processes for our credit card merchants, you may now submit American Express Payment Book Receipts (PBRs) at the same time as your Visa/MC/Discover PBR.

Effective February 1, please follow the guidelines below for submitting both your Visa/MC/Discover PBR and American Express PBRs...

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Bank of America's New P-card Reissue Process

   January 4, 2017

Bank of America recently improved their p-card reissue process related to third-party data compromises. Account holders potentially impacted by third-party data compromises will be able to safely continue using their current card while waiting for a replacement card to arrive on campus for distribution. When a compromised card is replaced, account holders will receive notification...

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University Receipt Book Guidelines Reminder

   October 20, 2016

As a reminder, all departments collecting cash or checks for sales, events, or other activities  must log these transactions in a University-issued receipt book, as required in University Policy, 602.4, “Handling Cash, Checks, and Other...

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New Guidelines for Orders for Change (bills and coins)

   July 28, 2016

As part of our efforts to make processes more efficient for all faculty and staff, we have been able to reduce petty cash and change funds across campus by 50% over the past fiscal year. This strengthens our internal controls over cash management while maintaining a reliable method of payment for small dollar amounts in the p-card. We plan to continue efforts to reduce the need for cash across...

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P-card Spending Limits Updated

   July 6, 2016

As of June 2, 2016, the following transaction limit changes are in effect in accordance with state statute and purchasing guidelines(1) as noted in the P-Card Manual:

  • Standard Profile transaction limit is $2,500; for purchases of lodging and transportation, the limit is now $5,000.

  • Hospitality Profile transaction limit is $2,500; for...

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New Travel Forms are Live!

   June 30, 2016

The new travel changes are effective, July 1st. Please begin using the new travel forms July 1st.

We realize these are significant changes, and we will provide resources (both human and system) to guide you successfully through this transition.


There are two travel training sessions and two drop-in sessions scheduled to assist...

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