If the purchase of floral arrangements is allowable as outlined in the policies referenced below, the preferred method for purchasing floral arrangements is to use a University-issued Purchasing Card (P-Card) (purchase must be under the card limit and must not conflict with any contractual agreement).
Other allowable methods include:
- Use 49er Mart and purchase as a non-catalog item
- Submit a reimbursement request
Note: Refer to University Policy 601.8, "Appropriate Use of University Funds" to confirm if this is a permissible use of funds for your area.
Rationale and other considerations:
Flowers or other similar items may be presented as an expression of sympathy, for example, in the event of the death or major illness of an employee, a member of the employee’s family or household, or as an expression of congratulations (for example, in the event of a wedding or birth of a child of an employee). Because the P-Card allows for an improved approval and prepayment process, it is the preferred purchasing method for buying such items.
How to do it:
- Review Policy 602.11 (link below) to confirm the allowability of the purchase and obtain supervisor approval.
- The floral gift may then be purchased using a P-Card.
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Contact for additional questions:
Last updated 9/14/18, 6/03/19