Other Reimbursements (Non-Travel), How to Pay

Payment method:

Use an Employee/Student Direct Pay Request (ESDPR) if the recipient is a:
  • Current UNC Charlotte employee
  • Student
For reimbursements to other individuals, please contact the Tax Office. 
For payments to non-student/non-employee vendors, use the electronic check request (eCR).

Rationale and other considerations:

Payment of non-travel reimbursements of expenses incurred (and not for services performed) should be initiated by submitting an ESDPR. This facilitates appropriate review and approval by Financial Services and helps ensure amounts paid are properly tracked for tax reporting purposes.   
 
How to do it:
  1. Download the ESDPR and complete according to the form instructions.
  2. Submit the completed form to the Disbursements Office according the instructions listed on the form.  
Policies Forms / Links

University Policy 601.8, Appropriate Use of University Funds

 

eCR Instructions

Employee/Student Direct Pay Request (ESDPR)

Contact for additional questions:

Email the Disbursement-Travel inbox at travel@uncc.edu, or refer to the list of contacts on the Disbursements-Travel & Complex Payments website.

Last updated 1/14/19, 8/23/19