Software, How to Procure and Pay

Payment method:

The method for purchasing computer software is to use 49er Mart. Note: Purchases of enterprise-level software requires prior approval from ITS. Single user license software downloads or those requiring prepayment to receive the license key may be allowable on the P-Card and will be evaluated on a case by case basis.

Guidance is available on paying for mobile communication device (MCD) apps.

Rationale and other considerations:

Orders are processed online through a web browser depending on the type of supplier used. To begin, choose a supplier and proceed with selecting items and placing them in your virtual shopping cart. When you have finished shopping, your cart proceeds to the checkout, and a requisition draft is created. At this point, enter the appropriate accounting codes (e.g., fund, account) to be used by your department for the order.

Placing the order prompts the workflow process to begin. Approvers are notified via email that an order is pending (the level of approvals depends upon the dollar amount and the type of purchase). The final approval generates a purchase order (PO).
To receive the order, you must log in to 49er Mart. Receiving initiates payment to the vendor.

How to do it:

Login to 49er Mart.
Click on the logo of the supplier (e.g., Dell, etc).
If the vendor is a punch-out supplier, you will be directed to the vendor's site to shop for your item(s).
Add the desired item(s) to your cart and click "Checkout" when finished ordering.
You will be directed back to the 49er Mart site to create your requisition.
Review the details of your order, and click "Proceed to Checkout."
Select the appropriate accounting codes for your college/department.
Perform a final review and click "Place Order."