Subscriptions, How to Pay

Payment method:

The preferred method for paying for subscriptions to professional journals and other periodicals is to use a University-issued Purchasing Card (P-Card).  

Other allowable methods include:
  • Submit a reimbursement request

Rationale and other considerations:

The costs associated with subscriptions to professional journals, magazines, and other periodicals is an allowable expense on a P-Card.  Because the P-Card allows for an improved approval and prepayment process, it is the preferred purchasing method for such transactions. 

Please note that the periodical/journal must be delivered to a University address for the cost of the subscription cost to be allowable. 

Note:  Refer to University Policy 601.8, "Appropriate Use of University Funds" to confirm if this is a permissible use of funds for your area. 

How to do it:

  1. Review the resources below to confirm the allowability of the purchase and obtain supervisor approval. 
  2. Pay the subscription using a P-Card. 
Policies Procedures Training and Reference Materials
University Policy 601.8, Appropriate Use of University Funds Purchasing Card Manual

Cardholder/Reconciler/Approver Training

Expense Account Codes

Purchasing Card Reference Guide (PCRG)

Contact for additional questions:

Send an email to the Purchasing Card mailbox at; or refer to the Purchasing Card website.

Last updated 6/03/19