Payments made by Employees on Behalf of other Employees

A Travel Authorization form only covers the employee noted on the form and only authorizes his/her expenses.  UNC Charlotte employees are not permitted to make travel-related payments and seek reimbursement on behalf of other employees.  The Travel Authorization form does not cover other employees, and a separate Travel Authorization is required for each employee to indicate approval for the trip, funding, and to facilitate settlement of trip expenses.

Purchases made for other travelers solely for the convenience of the travelers themselves is not allowed.  Expenses such as hotel, registration, and airfare incurred on behalf of other employees may not be reimbursable. 

The departmental purchasing card is a great tool and solution for booking travel-related expenses for multiple employees, students with allowable business expenses, and guests.  If your department does not have a purchasing card, please refer to the purchasing card website for more information on this program.

For travel questions, please contact

Thank you,
Travel & Complex Payments Team

Travel Manual
Visit our site

Purchasing Card Program