The purpose of a student’s travel determines what paperwork should be processed. Departments are responsible for determining the business purpose of the trip and completing the appropriate paperwork as indicated below.
If the student is traveling on university business, then travel forms should be used to process the travel. If the funding source of the travel is different from the funding source of the student’s employment or the student is not an employee of the university, the department chair or designee must sign the travel forms certifying the official university business and that the travel expenses are allowable on the fund source identified to fund the business trip.
If the student is not traveling on university business, then a Direct Pay Request and Scholarship Award Letter should be used to process the travel. “Travel Award” should be selected for the purpose of the award on the Scholarship Award Letter.
For travel questions, please contact firstname.lastname@example.org.
Travel & Complex Payments Team
Travel & Complex Payments
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