To improve business policy and procedure-related communications from functional areas to departments and organizations across campus, two Google Groups are available and are defined below. This proactive approach allows for more targeted, effective, and timely communications between these groups. Each group is primarily based on the individual's role and responsibility for departmental fund management and financial operations.
BusinessOfficersfirstname.lastname@example.org - This group is meant to include at least one business representative per college or administrative unit - organizational code - level 3.
FundAdministratorsemail@example.com - This group is meant to include at least one business representative per sub-department - organizational code - level 5.
(You may refer to the hierarchy of Banner Organizational Codes)
These groups are managed by the Controller’s business process team and can be used by anyone within the university when sending communications to this audience. Communications will be monitored. It’s easy to join a group if you believe that you or one of your staff are the primary business contact for your college, administrative unit, or department. You may also unsubscribe if you have been invited or directly added into one of these groups and are no longer the primary business contact for your college, administrative unit, or department.
If you are not a member of one of these groups already, you will need to “Apply for membership” to the appropriate group by locating it in your Google Groups > Home, Browse All > Apply for membership.
- How do I unsubscribe from a UNC Charlotte Google Group?
- How do I send an email to a UNC Charlotte Google Group?
- Can I add attachments to a message I send to a Google Group?
Note: When distributing communications to FundAdministrators-group, the members of BusinessOfficers-group should be included in the communication as well, since some departments may only have a Business Officer (e.g., Chancellor & Legal Affairs).
2Definition of Terms
Fiduciary Responsibility - ensuring that financial resources are managed in an efficient and cost-effective manner consistent with the intended purpose of the funds established.
Fund Management - includes:
- Maintaining working knowledge of financial policies, regulations, and guidelines
- Developing department business standards and practices and facilitating policy implementation
- Preventing overspending of departmental budgets
- Completing analysis and reconciliation of all funds’ accounts each month
- Ensuring that accounts are reviewed monthly, and that accurate accounting records are maintained
- Recording transactions timely
The responsibility of financial analysis and reconciliation for specific transaction components or overall fund management may be delegated to additional personnel depending on the size and complexity of the organization. For additional guidance on department responsibilities, please refer to the Financial Management Guidelines.
Last updated 11/18/2016